Manager of Security Operations, Grants & Administration

Port of Long Beach
Published
July 16, 2020
Location
Long Beach, California
Category
Job Type

Description

SECURITY DIVISION
The Security Division provides and coordinates public safety, security and operations for the Port and its tenants. This group is comprised of approximately 100 employees.

THE POSITION PROFILE
If you are a results-oriented strategic leader and analytical thinker with outstanding communication skills, have we got an opportunity for you! The Manager of Security Operations, Grants & Administration manages and directs the administrative functions of the Security Division including budgets, procurements, contracts, grants, permits and procedures. This position will report directly to the Assistant Director of Security.

EXAMPLE OF DUTIES
•Manages the administrative functions of the Security Division.
•Oversees the preparation and monitoring of the division budgets (labor, operating, and capital).
•Administers interdepartmental service agreements with Fire Department, Police Department, Technology and Innovation Department, and prepares analyses of costs for management review.
•Oversees procurement and contract administration processes for informal and formal procurements of services, equipment, and systems; including Board Actions to award procurements and contracts.
•Oversees the administration, management, accounting, and reporting of grant-related expenditures.
•Establishes performance requirements, evaluates employee performance, prepares annual performance reviews and takes disciplinary action to address performance deficiencies.
•Oversees the work of tracking historical data and preparing charts, graphs, and reports for management.
•Ensures permits for mobile food catering operations, unmanned aircraft systems, and diving operations are issued and maintained in accordance with Port Tariff and Security Division policies and procedures.
•Oversees the development of Requests for Proposals (RFPs), Specifications and Requests for Quotes (RSOQs). Participates in the solicitation and evaluation process for informal and formal procurements of services, equipment, and systems.
•Coordinates the planning and research of grants for the Security Division of federal and state homeland security grants.
•Manages the grant acceptance process according to grantor requirements and Security Division procedures.
•Coordinates with state and federal agencies conducting monitoring and auditing of grant programs; responds to requests for information, inventory, and inspection.
•Participates in interagency committees responsible for developing regional grant applications and monitoring regional progress on grant projects.
•Supports the Director and Assistant Director of Security in City, regional and Federal Homeland Security and Port security strategic planning efforts.
•Coordinates Security Division communications within the division and with security related customers and stakeholders; prepares and makes presentations.
•Represents the Security Division at various departmental and interagency meetings.
•Performs other duties as required.

CANDIDATE PROFILE
The successful candidate must be a results-oriented and well-respected leader with excellent communication and interpersonal skills. These essential skills are necessary to establish and maintain effective working relationships with all levels throughout the organization and people from diverse backgrounds including partnering agencies, elected officials, stakeholders, tenants and the public.

In addition to the minimum requirements, the ideal candidate will have the ability to create effective partnerships, utilizing negotiation skills, political savvy, persuasion and lobbying techniques to achieve desired outcomes.

EDUCATION, KNOWLEDGE & EXPERIENCE
Requirements for the position include:
Education:
•A Bachelor's Degree in Business Administration, Public Policy, or closely related field is required. •A Master's Degree in above disciplines is not required but is desirable.
Experience:
•A minimum of five years of full-time, progressive, professional experience in a grants management/administration role is required.
•Experience training and supervising professional staff is required.
•Public contracting experience is a plus.
•Must be a hands-on manager with strong technical knowledge, business writing and presentation skills.
•A history of effectively managing and successfully working with people from diverse backgrounds and areas of technical expertise is required.

Professional Knowledge and Characteristics:
The candidate selected will also possess the following professional attributes and strengths:
•Knowledge of the principles and practices of local government administration, grant administration, contract administration, budgeting and financial management.
•Working knowledge of local, state and federal statutes, laws and regulations pertaining to public contracting and grants administration.
•Knowledge of research principles, data analysis and report writing.
•Knowledge of homeland security and port security programs highly desirable.
•Knowledge of City policies and procedures and City financial systems, including ADPICS and FAMIS highly desirable.

The Manager of Security Operations must complete a thorough background investigation, and may be required to obtain a "Secret" level clearance.

COMPENSATION & BENEFITS
The Port of Long Beach has established an annual salary of $130,000 - $140,000. Placement is typically at midpoint and based on qualifications. An attractive package of executive level benefits is also included.

APPLICATION & RECRUITMENT SCHEDULE
The final filing date for this recruitment is:
Friday, August 7, 2020 @ 4:30 PM. The Port reserves the right to extend the closing date without notice in order to accept additional applications.
TO APPLY, go to polb.com/jobs

Relocation assistance, financial or otherwise, is not available for this position.

The Port of Long Beach is one of the world’s busiest seaports and is a leading gateway for international trade. Founded in 1911, it has grown to 3,200 acres and moves over $194 billion in trade each year. The Port of Long Beach is the second busiest container port in North America. East Asian trade accounts for the bulk of Long Beach shipments. The Port of Long Beach is the City of Long Beach’s Harbor Department and is governed by the Long Beach Board of Harbor Commissioners. The Port’s Executive Director is appointed by the Board and is responsible for overall Port activities. With over 500 employees and annual operating revenues of approximately $400 million, the Port of Long Beach is a landlord port that leases and acquires property for port development. The Board of Harbor Commissioners leases port shipping terminals and other facilities to private entities, and revenues are reinvested in new facilities and port-related improvements.
In 2005, the Board of Harbor Commissioners adopted a Green Port Policy that has positioned the Port as the leader in the area of environmental stewardship. To learn more about the Port, go to www.polb.com.

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